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Please check the Academy‘s COVID19-GUIDE for all regulations in detail.

The major regulations for the current state ORANGE are summarized here:

ORANGE = Hybrid mode

Parts of the university or college operation are carried out on site and parts are offered or carried out digitally. This mode of operation goes beyond the presence and dual operation in that it is not only enriched with digital elements, but its digital elements form an essential part of the operation and physical presence is further restricted or the security and protection aspects are significantly intensified.


General health protection and hygiene measures

The following measures must be observed at all times and in all buildings of the Academy, even when the stoplight system indicates a green light:

  • Maintain a minimum distance of 2 m from other people who do not live in the same household
  • Hand hygiene
  • Cough hygiene
  • FFP2 face mask (at least where the minimum distance cannot be maintained)
  • Thinning out (= smaller group sizes)
  • Regular airing
  • Regular cleaning of workplace
  • Abstaining from shaking hands and hugs (alternative forms of greeting required)
  • Elevators to be used only alone or with persons of the same household
  • In any form of acute respiratory infection - with at least one of the following symptoms for which there is no other plausible cause: coughing, sore throat, shortness of breath, catarrh of the upper respiratory tract, sudden loss of sense of taste/odor, with or without fever - please stay home and call the emergency number 1450

General operations at the Academy

Building use in general (except events)

  • Observation of general COVID-19-prevention measures
  • FFP2 masks in public areas
  • Access management is implemented: Please note the limitation of the number of persons present per room according to signage
  • Admission of individuals not belonging to the Academy is to be limited to a minimum.
  • Limited opening hours of all locations of the Academy from 7 a.m. to 7 p.m.
    The buildings of the Academy remain closed on weekends and holidays.

Office premises:

  • General university and research operations continue – whenever necessary by use of home office, e.g. for risk groups or to avoid multiple occupancy of workspaces. Reduction of the number of persons present per room while ensuring the maintenance of operations and accessibility. Department and institute managers are responsible for the organization of shift plans.
  • The same groups should always work together (shift operation).
  • In areas with public access, appropriate protective equipment (e.g. plexiglass walls, floor markings) must be installed.
  • Meetings in larger groups should be avoided and held digitally.

Library, Archives, Paintings Gallery, Graphic Collection, Exhibition rooms


  • Limited opening hours apply.
  • Reading and study zones are closed, i.e. copying, printing, and research as well as the use of the semester handsets is not possible within the library.
  • On-site use is not possible, and borrowing of physical copies is only possible to a limited extent. Returned media will be quarantined. Interlibrary loan & document delivery are possible as usual. Semester handsets will be digitized as far as possible and made available online via Moodle. Returned media are quarantined and will be disinfected if necessary. Interlibrary loan & document delivery are possible with restrictions.
  • Events (Thursdays in the library, guided tours, training courses, etc.) will only be offered and held virtually, if necessary and feasible


  • Restricted opening hours of the archives. The archives are occupied by one person at a time, employees alternately work from home.
  • Requests of users are handled via e-mail. Users have access only in exceptional cases after prior notification and in compliance with hygiene measures.

Paintings Gallery and Graphic Collection at the Theatermuseum:

  • The general terms and conditions for visitors of the KHM Museum Association apply, current COVID-19 protection measures see:

Study room Graphic Collection:

  • The study hall is only open to a limited extent.
  • Users have access to the study hall only in exceptional cases after prior registration; only individuals (or persons living in the same household); max. length of stay: 2 hours; obligatory FFP2 masks in the study hall; disinfection of the workstations before and after use by the staff

Further exhibition rooms:

  • Wearing FFP2 masks is mandatory for employees and visitors
  • Visiting the exhibitions is only possible in small groups of max. 10 persons in defined time windows
  • Registration and attendance lists are mandatory for contact tracing *
  • Framework programs such as lectures, interviews, artist talks can still take place and be filmed in the exhibition space by the performers, provided that it is a small group of no more than 5 people; visitors can only participate via digital channels (livestream, video, etc.).

Recruitment of staff

  • Staff recruitment is made possible in digital form in those areas where it is reasonable and possible. This applies in particular to training courses. An exception can only be made for activities that must be carried out on site. Attendance must be reduced to a minimum.
  • The same groups should always work together (shift operation).

Business travel

  • Business trips that have already been approved must be discussed with the VRFPP before commencement, paying particular attention to current travel warnings.
  • No business trips (domestic or international) will be approved during this phase.

Teaching and examination

Course modes:

  • Scientific and theoretical classes are held in distance form. Teaching as well as research that cannot take place in digital form (artistic work, lab and workshop activities) may continue in restricted form in presence mode under strict hygiene regulations.

Preparation and execution of courses and exams:
Responsible person: Course instructor

  • Timely information to the students about the new mode of holding courses. Postponement of classes and exams is to be avoided!
  • Mix of teaching in rooms on site (see presence mode) and digital formats
  • Preparation of lists for the comprehensible registration of all attendees (at least name and academy e-mail, if necessary tel. no.)


  • Implementation of alternative plans with regard to reduction of the number of participants (e.g. smaller groups) and additional safety precautions (numbered seats, min. 2 m distance between seats, attendance lists, wearing FFP2 masks nonstop is strongly advised!)


  • No approval of excursions
  • Already prearranged excursions need to be checked with and reviewed by the VRKL


  • Adapted examination mode (if necessary e.g. in smaller groups)

Students in risk groups/international students:

  • Enabling digital access to teaching / information / student services etc. from any location.

Workshops, laboratories, studios, ateliers

  • Internal shift schedules for the institute ensure that direct contact between students and teachers is reduced to the necessary minimum.
  • Commonly used surfaces and equipment (working materials, tools, protective visors, helmets, etc.) must be disinfected by the students themselves after each use.
  • For mutual protection and in order not to damage the students' own equipment through constant damp cleaning, students are required to bring their own computer mice and keyboards for work on university computers and to use them exclusively..

Department of studies and examinations

General information on study law:

  • By e-mail

Enrollment / Continuations:

  • Service for first-time enrollment only in separate rooms and observing applicable hygiene standards
  • for continuation of studies: by e-mail
  • Contact-Tracing

Submissions for the Diploma / Master / Rigorosum:

  • By e-mail

Applicaitons for accreditations:

  • By e-mail

Applications for merit, support and work scholarships:

  • By e-mail

International Office, Student Welcome Center

Student advisory service:

  • Personal consultation only by appointment and observing general health protection and hygiene measures
  • Contact tracing

First-year students:

  • On-site orientation day by video conference, presentation with Q&A